ENGEN: ADMIN CLERK

Engen Limited invites unemployed people in South Africa to apply for Admin Clerk position available in Cape Town.

Location: Cape Town, South Africa

Closing date: 24 January 2023

Engen: Admin Clerk

Purpose: To perform all operational activities utilising plant equipment and resources in a safe manner and ina accordance to company policy procedures

Requirements

Baseline: 

• NQF Level 4 (Matric)
• 2 year’s experience in Administration functions
• SAP experience
• Understand Engen’s standing operating standards

Advantageous:

• Higher Certificate in Finance/ Accounting
• 2 years Accounts payable experience
• Proficient in MS excel

• Duties and Responsibilities

  • Check all reimbursement and petty cash is managed in line with Engen’s petty cash policy and funds are always available
  • Ensure petty cash batch recons are done timeously and sent through to Administration Manager for approval so that it complies with audit requirements
  • Monitor and ensure that petty batches are sent to Financial Shared services for processing and archiving purposes
  • Perform the relevant SAP transactions relating to accruals and journal entries so that transactions are relevant to the current accounting period 
  • Process customer invoices and all other relevant entries are actioned and signed off 
  • Assist with invoice processing and supporting admin department with creation of requisitions to ensure that payment obligations are met
  • Monitor and ensure that online management system (OMS) is kept up to date so that the online library is relevant and current in line with the Petronas ECM objectives
  • Attend to post factor and GR/IR queries from the plant to ensure that there is no unauthorized commitments and Engen’s liability is reduced
  • Ensure effective communication is being disseminated between customer and stakeholder regarding business operations
  • Compile and submit the Terminal Operator Performance Standards (TOPS) to the relevant authorities to comply to with SLA relating to the Port Authorities
  • Calculate the price of non-conformance (PONCS) and generate the relevant non product debit notes for the business operations so that Engen recovers from any abnormal losses in the business process